Tips, Dates & Deadlines

The most important dates and deadlines, information on setup and dismantling as well as helpful tips for exhibitors.

Order dates and deadlines


As of February 2024

Start of registration for automatica 2025

Exhibition management

June, 21, 2024

Beginning of the allocation of main exhibitors

Exhibition management

November 2024

Dispatch of placement offers

Exhibition management

January 2025

Dispatch of admission invoice

Exhibition management

End of January 2025

Dispatch of admission links for the exhibitor shop
Order of services and marketing material via the exhibtor shop

Exhibitor hotline

End of January 2025

Order of media services via the online order system


immediately after send out

Payment deadline for admission invoices

Exhibition management

end of Mai 2025

Registration deadline for main exhibitors for automatica 2025

Exhibition management

end of Mai 2025

Deadline for technical orders through the exhibitor shop

Technical exhibitor service

Mai 2025

Deadline for the media entries for main exhibitors and co-exhibitors

Exhibition management

Set-up times


Technical exhibitor service

Dismantling times


Technical exhibitor service

September 2025

Dispatch of final invoices

Exhibition management

Step by step to your trade-fair stand

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

1. Placement process—find your perfect exhibition space

After the start of allocation of stands, you will receive a stand proposal by e-mail to the correspondence contact named in the application.

  • Check this proposal carefully, especially with regard to location, stand type and size. If everything meets your expectations, you can confirm your stand space by clicking on the "Accept" button, thus concluding a binding contract.
  • If you wish a different placement, please click the "Decline" button and describe your preferred placement request in as much detail as possible. We will do our best to provide you with a new placement proposal within the possibilities.

Once you have confirmed your stand proposal, you will receive your admission invoice from xy. For more information, see "6. Invoicing - Admission and final invoice".

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand building. Stand building is only included when booking the stand packages. You have the following alternatives to build your stand:

  • using your own stand, naturally taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • commissioning a stand builder, e.g. meplan

Submit any necessary documentation to the Technical Exhibitor Service, if one of the following cases applies:

  • The stand or advertising height is over 3m (stand plan).
  • The stand or advertising height is over 3m (stand plan).
  • The stand size is over 100sqm (stand plan).
  • If there are covered stand areas (stand plan).
  • A vehicle is exhibited (Form 1.2 "Application for Preventive Fire Protection Measures").

Stand building—Advice & Contact

Technical Exhibition Service TAS4
Tel.: +49 89 949-21231

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop from xy provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning an evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

If you have any questions, please contact the Exhibitor Shop hotline:
Tel.: +49 89 949-11538

4. Your entry in the automatica Exhibitor Directory and Visitor Guide

Your entry in the Exhibitor Directory as well as in the automatica Visitor Guide is managed by the Neureuter Fair Media. This is our only partner in this area.

  • xy, exhibitors will receive the proof of the online catalogue from the publisher. Please check the material and give the publisher appropriate feedback.
  • Also make sure that you exhaust the scope of the entry included in the communication fee, which includes three entries in the list of goods and three brands (see also Conditions of Participation B, B10). This way, iterested visitors can find you more easily.
  • If desired, additional services can be booked (such as your logo in the printed Visitor Guide), for which a fee is charged.


We would like to point out that exhibitors at automatica are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your stand proposal, you will receive your admission invoice from xy.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition group must be informed by e-mail to as early as possible and a corresponding form must be requested, completed and returned.
  • Co-exhibitors may not specify a different invoice recipient.
  • Subsequent invoice changes will be invoiced at 50 EUR.
  • Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. Here, the item "Advance payment for services" listed on the admission invoice will be taken into account.

Optional services

Co-exhibitor registration—Sharing your exhibition space at the fair

The co-exhibitor application is possible at any time. Further information on how to register co-exhibitors can be found here.

Further advertising options—Advertising space and customer vouchers

If you wish, you can order online vouchers for customers and invite them to the fair. Invoices can be orderd via the Exhibitor Shop and will be put on the exhibitor's final invoice. Only used vouchers will be charged.

Additionally, you can also present yourself to visitors outside your stand by booking advertising space on the exhibition grounds. An overview of the available advertising spaces and advertising media such as promotion teams or wind masters on the way to the main entrance can be found here.

Finally, you may use the automatica logos in your advertising materials (print or online) in order to draw attention to your trade-fair stand. Various file formats are available for downloading in our media database.